Date last updated: 7/4/2024
Pep Promotions is committed to protecting your privacy and developing technology that gives you the most powerful and safe online experience. This Statement of Privacy applies to the Pep Promotions site and governs data collection and usage. By using the Pep Promotions site, you consent to the data practices described in this statement. California residents should refer to the California Consumer Privacy Rights section for rights and disclosures specific to California.
Collection of your Personal Information
Pep Promotions collects personally identifiable information, such as your email address, name, home or work address or telephone number. Pep Promotions also collects demographic information such as your ZIP code, age, gender, preferences, interests and favorites.
There is also information about your computer hardware and software that is automatically collected by Pep Promotions. This information can include: your IP address, browser type, domain names, access times and referring website addresses. This information is used by Pep Promotions for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the Pep Promotions site.
Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through Pep Promotions public message boards, this information may be collected and used by others. Note: Pep Promotions does not read any of your private online communications.
Pep Promotions encourages you to review the privacy statements of websites you choose to link to from Pep Promotions so that you can understand how those websites collect, use and share your information. Pep Promotions is not responsible for the privacy statements or other content on websites outside of the Pep Promotions and Pep Promotions family of websites.
Use of your Personal Information
Pep Promotions collects and uses your personal information to operate the Pep Promotions website and deliver the services you have requested. Pep Promotions also uses your personally identifiable information to inform you of other products or services available from Pep Promotions and its affiliates. Pep Promotions may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.
Pep Promotions does not sell, rent or lease its customer lists to third parties. Pep Promotions may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your unique personally identifiable information (e-mail, name, address, telephone number) is not transferred to the third party. In addition, Pep Promotions may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to Pep Promotions, and they are required to maintain the confidentiality of your information.
Pep Promotions does not use or disclose sensitive personal information, such as race, religion, or political affiliations, without your explicit consent.
Pep Promotions keeps track of the websites and pages our customers visit within Pep Promotions, in order to determine what Pep Promotions services are the most popular. This data is used to deliver customized content and advertising within Pep Promotions to customers whose behavior indicates that they are interested in a particular subject area.
Pep Promotions websites will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on Pep Promotions or the site; (b) protect and defend the rights or property of Pep Promotions; and, (c) act under exigent circumstances to protect the personal safety of users of Pep Promotions, or the public.
Use of Cookies
The Pep Promotions website uses "cookies" to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.
One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalize Pep Promotions pages, or register with Pep Promotions site or services, a cookie helps Pep Promotions to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same Pep Promotions website, the information you previously provided can be retrieved, so you can easily use the Pep Promotions features that you customized.
You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the Pep Promotions services or websites you visit.
Security of your Personal Information
Pep Promotions secures your personal information from unauthorized access, use or disclosure. Pep Promotions secures the personally identifiable information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure. When personal information (such as a credit card number) is transmitted to other websites, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol.
California Consumer Privacy Rights
1. ABOUT THIS PRIVACY NOTICE
1.1 During the course of our activities we, pep, will process personal information (which may be held on paper, electronically, or otherwise) about applicants for roles in our business and we recognize the need to treat it in an appropriate and lawful manner, in accordance with the California Privacy Rights Act (CPRA) and other applicable data protection laws. The purpose of this privacy notice (“Notice”) is to make you aware of how we, as a Business, will handle your personal information. This notice applies to job applicants (“Applicant”) who are residents of the State of California.
1.2 This Notice also serves as our “Notice at Collection” under the CPRA.
1.3 We may amend this notice at any time, for which we do not require Applicant approval, but we will keep Applicants informed of material changes.
2. DATA PROTECTION PRINCIPLES
2.1 We will comply with the following data protection principles and such additional conditions for processing as may be relevant under applicable law, which include:
(a) Lawfulness, fairness and transparency.
(b) Purpose limitation.
(c) Data minimization.
(d) Data accuracy.
(e) Storage limitation.
(f) Integrity and confidentiality.
(g) Accountability.
2.2 "Personal information" means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household. It may include contact details, other personal information, photographs, expressions of opinion about you or indications as to our intentions about you. "Processing" means doing anything with the data, such as collecting, accessing, disclosing, storing, selling, sharing, destroying or using the data in any way.
3. CATEGORIES OF PERSONAL INFORMATION WE COLLECT
3.1 We may collect the following categories of personal information for the purposes explained below:
Personal identifiers: such as your name, home address, phone number, email, passport number, driver’s license number, date of birth, signature, education, bank details, medical information, health insurance information and unique personal identifiers (such as device IDs, cookies, beacons, pixels, mobile device IDs, and similar technologies).
Personal information protected under California Civil Code Section 1798.80(e): such as information about your age, race, ethnicity, marital status, sex, or gender.
Characteristics of protected classifications under California or federal law: such as your name, signature, social security number, physical characteristics or description, address, telephone number, passport number, driver’s license information or state ID number, insurance policy number, education information, employment information, commercial information, including records of personal property, products or services purchased, obtained or considered or other purchasing or consumer histories or tendencies, bank account number, other financial information, medical information, biometric information or health insurance information.
Professional or employment-related information: such as your academic background, employment record, employment contract, references, information relating to your achievements, accreditations and awards, training, performance evaluations, any termination information.
Education information, such as your academic background, education transcripts, and information related to your achievements, accreditations and awards, and training.
Sensory data: such as video or audio information relating to your interview or CCTV footage as monitored by our security cameras in the facilities we operate.
Inferences taken from other personal information, including information to create a profile: information inferred from information gathered sources to create your profile e.g., this could refer to things like your characteristics, behaviour, abilities.
Sensitive personal information: as defined in the CPRA, such as your driver’s license information, passport information, bank details, precise geolocation information, biometric data, or information about your race, sexual orientation, health, or ethnic origin.
3.2 We may also collect notes linked to job interviews, information obtained from our background screening, test results or any other information you provide when applying for a job with us.
4. SOURCES OF PERSONAL INFORMATION
4.1 We will collect personal information directly from you during your application process or when you otherwise contact us.
4.2 In most instances, you are required to make your personal information available (such as part of your job application), and the supply of the information is accordingly mandatory. In instances where it is voluntary, we will inform you accordingly.
4.3 We may combine personal information that you provide us with information we collect from elsewhere. Such sources may include:
Recruitment partners;
Academic institutions;
Social media platforms or publicly accessible sources (e.g. Twitter, Facebook, Linkedin);
Previous employers and references;
Pre-employment screening and background check vendors and
Other sources as directed by you for example, accreditation boards etc .
5. BUSINESS PURPOSES FOR COLLECTING PERSONAL INFORMATION
We process the categories of personal information listed above for the following purposes:
Recruiting our employees: we use your personal information to manage your job application and application profile, assess your academic background, arrange, and conduct interviews and to liaise with you.
Conducting prior screening and background checks: we use your personal information to undertake screening and background checks.
Equal opportunities legislation: we may process your personal data in order to report on and monitor globally our progress in promoting equal opportunities and compliance with equal opportunities legislation.
Complying with legislation: we use your personal information for the purposes of adhering to applicable laws, to respond to legal orders, resolve legal disputes, action our rights in applicable employment or related contracts. and adhere to legal and regulatory requirements more generally.
Our vital interests: we use your personal information to undertake internal investigations, prevent or detect fraud or security incidents, protect our employees’ rights and safety, manage whistleblowing cases, and adhere to our company policies.
6. DISCLOSURE OF PERSONAL INFORMATION
We may share your personal information for the business purposes described in section 5 of this notice, with the following third parties:
Affiliates and subsidiaries: we may share your personal information with our affiliates and subsidiaries.
Service providers: we may share your personal information with service provides (these could include head-hunters, vendors who undertake screening services or background checks, third party benefit providers, payroll firms, and finance vendors).
Professional service firms: we may share your personal information with advisors such as auditors or legal counsel.
Persons involved with business acquisitions or mergers: we may share your personal information to third parties in the event of a merger, acquisition, joint vendor, dissolution, liquidation or other type of re-organisation).
Government: we may share your personal information with governmental authorities such as federal agencies, courts, and other government authorities where are required under applicable law.
7. PURPOSE LIMITATION
We will only process your personal data for the specific purpose or purposes notified to you.
8. DATA MINIMIZATION
Your personal information will only be processed to the extent that it is necessary for the specific purposes notified to you.
9. DATA ACCURACY
We will keep the personal information we store about you accurate and up to date. Please notify us if your personal details change or if you become aware of any inaccuracies in the personal data we hold about you.
10. STORAGE LIMITATION
We will not keep your personal information for longer than is necessary for the purpose or otherwise required in law. This means that data will be destroyed or erased from our systems when we are no longer required or authorized to retain it.
11. DATA SECURITY
11.1 We will ensure that appropriate measures are taken against unlawful or unauthorised processing of personal data, and against the accidental loss of, or damage to, personal data.
11.2 We have in place procedures and technologies to maintain the security of all personal information from the point of collection to the point of destruction. We will only transfer personal information to a third party if they agree to comply with those procedures and policies, or if they put in place adequate measures.
11.3 Maintaining data security means guaranteeing the confidentiality, integrity, and availability (for authorized purposes) of the personal information.
12. Your rights
The CPRA provides you with certain rights in relation to your personal information. These rights include:
The right to know: You have the right to access what personal information we have processed about you. This includes the categories of personal information we have collected, the categories of sources from where we have collected personal information, the business purpose of collect or disclosing your personal information, the categories of third parties to whom we disclose personal information, and the specific pieces of information we have collected about you.
The right to delete: You have the right to delete the personal information we have processed about you.
The right to correct: You have the right to correct or amend the personal information we have on file about you that may be incorrect.
The right to non-discrimination: You have the right to not be discriminated against for exercising any of the rights outlined above, including the right not to be retaliated against in an employment setting.
The rights outlined above may be subject to certain exceptions. To exercise any of your rights, please contact us using the information below. We will respond to your request within the timeframe permitted under applicable law.
Prior to executing your individual rights request, we will first verify your identity by asking you to provide information about yourself and comparing that information with what we have on file about you. The information we may ask you to provide to verify your identity may include your name or some other personal identifier. You may also authorize an agent to submit a request on your behalf by submitting a written permission that authorizes the agent to act on your behalf and includes your signature. If you use an authorized agent, we will still take steps to verify your identity.
Please note that we do not “sell” or “share” your personal information, as those terms are defined under the CPRA. Additionally, we do not use your “sensitive personal information” for any purposes that would permit you to limit our use of such information. You may review Cal. Civ. Code Section 1798.121(a) to learn more about these permitted purposes.
13. CONTACT AND QUERIES
We will not discriminate or retaliate against you if you choose to exercise any of your rights under the CPRA.
Should you have any queries regarding this notice or processing of personal information by pep please contact us by email at peprecruiting@peppromotions.com.
California's "Shine the Light" law (Civil Code Section § 1798.83) permits users of Pep Promotions’ website that are California residents to request certain information regarding Pep Promotions’ disclosure of personal information to third parties for their direct marketing purposes. To make such a request, free of charge, utilize Pep Promotions’ interactive webform at https://www.peppromotions.com/Contact-Us
Changes to this Statement
Pep Promotions updates this this Statement of Privacy at least once every twelve months in addition to occasional updates to reflect company and customer feedback. Pep Promotions encourages you to periodically review this Statement to be informed of how Pep Promotions is protecting your information.
Contact Information
Pep Promotions welcomes your comments regarding this Statement of Privacy. If you believe that Pep Promotions has not adhered to this Statement please contact Pep Promotions through our interactive webform at https://www.peppromotions.com/Contact-Us. We will use commercially reasonable efforts to promptly determine and remedy the problem.
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